Non Profit Venue Rental Request For Proposal

2. Non Profit Venue Rental Request For Proposal

   

4. Are you ready to get started with planning your non profit event? The first step is to complete and submit an online Request for Proposal (RFP). The RFP will provide us the initial information we need to determine date(s) availability and estimated costs. Within three business days of the submission of the RFP, our staff will contact you to discuss the options you have chosen, other services or options that you may desire, and to answer any questions. After this follow up discussion, we will prepare an estimate for you. Please note that submitting an RFP does NOT guarantee date availability or costs. It is simply a tool we use to get your event planning started.

6. Please note any question with a red * requires an answer. You will not be able to electronically submit this form until all fields with the red * are completed. Almost all questions require an answer.

8. Contact Information

10. Organization/Business Name*

12. Street Address*

14. City*

15. State*

16. Zip*

18. Contact First Name*

19. Contact Last Name*

20. Email Address*

22. Business Phone Number*

23. Cell Phone Number*

25. Which Is The Best Way To Contact You?*

    1. Business Phone

    1. Cell Phone

    1. Email

27. Is your organization a 501(c)3 or 501(c)6 non profit corporation?*

    1. Yes

    1. No

29. If requested, will you be able to provide us with a copy of the IRS Designation Letter to prove your non profit status?*

    1. Yes

    1. No

    1. Not Sure

31. Event Information

33. Name Of Event*

35. Please Describe The Type & Nature Of Event You Are Planning As Specifically As Possible*

37. Please provide us with the date you wish to have your event, and any possible alternate dates if your requested date is not available.

39. Requested Date*
    Requested Date

40. Alternate Date One
    Alternate Date One

41. Alternate Date Two
    Alternate Date Two

43. Bar Service Options

45. If you have reviewed the bar service packages we have available and chosen one that fits your needs, please check the appropriate choice. If you have not reviewed our available bar service packages or need help in choosing the most appropriate for your needs, please check "Not Sure". In addition to the prices below, there is a $75 set up fee per bar which includes cocktail napkins, disposable cups, straws and ice. Our experienced bartenders are charged at the rate of $13 per bartender per hour. The number of bartenders needed will be determined by our event specialist and will be based on the type of bar service, hours of service and guest count. One bartender is required per 100 guests. No outside alcoholic beverages are allowed on our premises.*

    Choose One

    1. Bar Package One: This bar package includes BEER, WINE and SODA only, at the rate of $15 per guest, and is limited to 5 hours. Additional hours are available at $2.50 per guest per hour.
    2. Bar Package Two: This bar package includes MIXED DRINKS, BEER, WINE and SODA, at the rate of $20 per guest, and is limited to 5 hours. Additional hours are available at $3.00 per guest per hour.
    3. Open Bar Service: We will run a tab for the host for all drinks consumed. We will work with you to determine types and brands of liquor, as well as the time period needed.
    4. Cash Bar Service: The guests pay for each drink as they are ordered. We will work with you to determine the types and brands of liquor, as well as the time period needed.
    5. My event is going to be alcohol free.
    6. Not Sure

47. Facility Options

49. Besides the auditorium, will you require other additional space such as meet & greet rooms, merchandise sales, catering, etc?*

    1. Yes

    1. No

    1. Not Sure

51. Besides basic sound and lighting, will you require any of the additional equipment or services listed below?*

    Check All That May Apply. If you are not sure, please check Not Sure. If none, please check None.

    1. Additional Technician
    2. Digital Keyboard & Amplifier
    3. Baby Grand Piano

    1. Wired Microphones
    2. Wireless Microphones
    3. Stage Monitors

    1. Not Sure
    2. None
53. Are you interested in using the Memorial Opera House Online Ticketing Service?*

    1. Yes

    1. No

    1. Not Sure

55. Please Tell Us About Any Other Special Accommodations Or Needs Not Listed Above.

57. You are almost done! Please be sure that you have answered all questions with a red *. Be sure to enter your email address so that you will be automatically sent a copy of this completed form. Then click on SUBMIT or SUBMIT AND PRINT. After you click on submit or submit and print, you should be redirected to a confirmation page. If you are not automatically redirected, then you have probably missed providing required information on this form. Please scroll up to see any highlighted fields where an answer is required, then click on submit again.

59. Thank you for your interest in the Memorial Opera House! Within three business days of the submission of this RFP, our staff will contact you to discuss the options you have chosen, other services or options that you may desire, and to answer any questions. After this follow up discussion, we will prepare an estimate for you.

Leave This Blank:


60. 1. Receive an email copy of this form.
61. Email address

    This field is not part of the form submission.

62. Submit Submit and Print

* indicates a required field